Apple Recruitment are recruiting for a Procurement Advisor on behalf of NI Fire and Rescue Service (NIFRS) to be based in the Lisburn area.

The post-holder will support the Procurement and Contracts Manager in delivering an efficient and effective procurement & contract management service that ensures NIFRS has access to procure the goods and services required to support the needs of the communities it serves.

Main duties and responsibilities:

• To support the Procurement and Contracts Manager in the provision of an efficient and effective Procurement and Contract management service.
• To comply with, and support, the NIFRS Procurement Strategy and provide advice to internal stakeholders on all procurement matters including tendering, quotations, contract management and procurement legislation.
• To support and deliver the day to day procurement and contract management functions and maintain relationships with NIFRS Centres of Procurement Expertise (CoPE) Business Services Organisation (BSO) Procurement and Logistics Service (PaLS) and Central Procurement Directorate (CPD).
• To liaise with the relevant CoPE organisations regarding procurements to ensure effective planning and management of tenders.
• To assist in Procurement Awareness training as required for internal stakeholders.
• Complete procurement of goods through compliant routes to deliver Value for Money solutions within the public procurement policy, legal and accountability frameworks.
• To assist in fulfilling and monitoring Key Performance Indicators for NIFRS Procurement Function to demonstrate positive performance of service.
• To exercise judgement or discretion within a framework of rule, practice and precedent to identify and select the most appropriate course of action from a range of options within a procurement and contract management setting.
• Collation, analysis and interpretation of spend information from numerous sources in order to identify efficiencies, procurement and contract improvements.
• To provide procurement & contract management advice to internal contract managers and day-to-day assistance with the operational management of contracts, including service level agreements (SLA’s).
• Ensure supplier performance is proactively monitored, contract Management Information is analysed and relevant reports on contractor performance and analytics is documented.
• Lead, conduct and participate in contract review meetings with NIFRS Contractors/Suppliers.
• Ensure that all complaints are dealt with promptly and effectively to resolution.
• To manage all Contract and Procurement queries to ensure timely and informative responses to all stakeholders.
• To approve orders when required in line with delegated Procurement authority limits following accuracy and validity checking.
• To assist with the invoice clearing process within the e-procurement system.
• To approve the addition of goods/services onto the e-procurement system, in accordance with NIFRS policies.
• To provide the necessary information to facilitate completion of all statutory/regulatory returns and requests for information from the sponsor body.
• Run regular system reports to monitor Contract and Non Contract Spend and update the Contract Management database to ensure compliance with control limits.
• Assist the Procure to Pay Team in the approval of requisitions to ensure spend is compliant.
• To provide final quality assurance of Procure to Pay procurement-related transactional processing.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link below by Monday 4^th November 2024.

You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

1a.) Hold an HNC (or equivalent)* or above examination qualification and two years’ demonstrable experience working in a procurement environment within a large** complex organisation;

OR

1b.) Have four year’s demonstrable experience working in a procurement environment within a large** complex organisation

** A large organisation is defined as having more than 100 staff and a budget exceeding £10m.

2.) Can demonstrate:

• Excellent planning and delivery of high quality work with excellent attention to detail;
• Excellent management of working relationships skills and the ability to influence management;
• Experience in the use of Information Technology systems including Microsoft Office Suite, and management information/Finance systems.
• Knowledge in relation to procurement and the procurement lifecycle to include procurement legislation applicable to Public Sector.

3.) Possess a full, current UK driving licence or have access to a form of transport which enables them to fulfil the full requirements of the job.

Further Details:

• Hourly Rate: £18.91
• Hours: 36.25 hours per week, Mon-Fri
• Duration: Up to 6 months with possibility of extension

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link below by Monday 4th November 2024.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.