Apple Recruitment are recruiting for a Band 3 General Secretary on behalf of our client, South Eastern Health and Social Care Trust, and be based in the Belfast area.

The post holder will be expected to carry out a wide range of secretarial/administrative tasks including the use of word processing/audio typing, minute taking and use of other computer packages/programmes. The post holder will also be expected to deal with non-routine activities such as answering queries, progress chasing and task related problem solving using their own initiative.

Main duties and responsibilities:

• Word processing/audio typing letters/producing reports.
• Sorting and responding to mail as appropriate.
• Dealing with general enquiries.
• Maintaining diaries.
• Minute taking.
• Arranging meetings.
• Sorting and processing information.
• Preparation of statistical information.
• Dealing with requests for information.
• Making appointments.
• Dealing with telephone calls.
• Photocopying/scanning.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Friday 25th October 2024.

You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

1a). 4 GCSE’s Grades A-C  to include English Language (or equivalent Qualification)

AND 1year’s Secretarial /admin /clerical experience.

OR

1b.) NVQ Level 2 in Administration (or equivalent qualification)

AND 1 year’s secretarial /admin /clerical experience.

OR

1c.) 2 year’s secretarial /admin /clerical experience.

2a.) RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification).

OR

2b.) 1 year’s word processing experience, to include typing and formatting of reports and letters.

3.) Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.

4.) For posts involving audio-typing: Audio Typing Qualification OR 6 months audio working experience

5.) Essential skills and knowledge:

• Ability to work as part of a team.
• Ability to use own initiative.
• Excellent organisational skills with an ability to prioritise own workload.
• Effective communications skills to meet the needs of the post in full.
• The ability to work in a challenging and changing environment.
• The ability to ensure accuracy in own work.
• The ability to effectively use office admin systems such as diary management and filing systems.
• Knowledge of the Data Protection Act.

6.) Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.

*Please note for the purpose of this recruitment exercise not all posts will require candidates to have a driving licence. Therefore this criteria will not prevent applicants from being shortlisted*

Desirable Criteria:

• Experience of using a computerised database.
• Experience in the effective use of office admin systems such as diary management and filing systems.

Further Details:

• Hourly Rate: £11.67
• Hours: 37.5 hours per week, Mon – Fri, 9am – 5pm
• Duration: Up to 3 months with possibility of extension

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Friday 25th October 2024.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.