Group Billing and Expenses Supervisor (DF3971)
Full time Temporary @Apple Recruitment posted 5 days ago in Accountancy , in Business , in FinanceJob Description
JOB DESCRIPTION
TITLE: Group billing and expenses supervisor
GRADE: Level 5
HOURS: 9am – 5pm , Mon – Fri, 37 hrs
LOCATION: Belfast
JOB PURPOSE:
- To Administer the weekly agency timesheet processing and Interface preparation.
- To provide a support and control function for Travel and Subsistence on Selenity
- To ensure accurate timely payment of group Bills for Utilities
- To manage the corporate Credit card scheme ensuring appropriate sign off and reconciliation.
- To support the Staff Benefits portal.
Key Tasks
Agency Timesheets
- Administering the weekly agency timesheet processing and Interface preparation
- Ensuring controls around the timesheet process and performing weekly reconciliations
- Creating control reports to ensure that any anomalies are identified resolved
- Providing a helpdesk for Agency staff
- To support and train agency staff the system
- To lease with the agencies as required to resolve issues.
Group Billing for NIHE Utilities
- To extract, review, reconcile and process group bills for interface each month e.g. utilities
- Ensure robust control processes for verifying the contents of the Group bills and appropriate sign off.
Corporate Credit card
- Manage corporate credit cards
- Assist with the development and implementation of a new Credit card reconciliation system
T&S system support
- Administering the weekly agency T&S payment processing and Interface preparation
- Administering the monthly staff T&S payment processing and Interface preparation
- Ensuring controls around the interface process
- Creating control reports to ensure that any anomalies are identified resolved.
- Providing a helpdesk for all staff
- To support and train staff on both the system and mobile app.
- To lease with the HR and payroll to resolve any issues
Edenred employee benefits Support
- Managing employee access to the portal
- Providing a helpdesk for all staff and creating training materials
- Creating regular communications for staff on offers etc
Criteria
Essential
Knowledge, Skills and Experience
- Possess one of the following qualifications or equivalent;
-
- The final examinations of AAT (Level 4*) or IATI (Level 5*)
- The foundation papers of a CCAB body (Level 5*)
- A relevant degree (Level 6*) in a relevant subject e.g. Accounting, Finance, Business
- HND (Level 5*) or equivalent in a relevant subject e.g. Accounting, Finance, Business
Exceptionally, candidates not holding the above level of qualifications but with 3 years’ relevant experience with evidence of payment related matters may also be considered.
Essential
Knowledge, Skills and Experience (continued)
- Can demonstrate at least 2 years’ experience of working in a Finance / transaction processing environment to include;
-
- The use of a management system in a transaction processing environment
- Advanced spreadsheets skills.
- Application of double entry bookkeeping
- Reconciling activities
- Managing group Bills or Payroll processes
If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel at daniel.finlay@applerecruitment.com by 5pm 3rd March 2025.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.