Apple Recruitment are recruiting for a Temporary Corporate Services Executive Officer on behalf of our client, Northern Ireland Public Services Ombudsman (NIPSO), based in the Belfast area.

Main duties and responsibilities:

Records Management

• Identify records due for disposal and arrange for their review of by the relevant information governance lead.
• Arrange the secure disposal of records approved for destruction

Finance

• Complete assurance checks in respect of payments processed.
• Support the Corporate Services Admin Officer with raising of purchase orders on finance system, inputting of invoices and processing payments as required.
• Co-ordination of the asset management procedures within the Office.

Premises and Facilities Management

• Undertake the role of NIPSO premises officer including liaison with contractors and NIPSO’s landlord.
• Ensure the schedule of planned, preventative maintenance works is undertaken and arrange / co-ordinate all remedial maintenance works including monitoring of online property maintenance system (AMPS).
• Undertake the role of NIPSO Health and Safety Officer and ensuring compliance with the NIPSO Health and Safety Policy and Fire Safety Procedures, recommending to management changes/updates as appropriate.
• Maintain relevant premises records.
• Ensure housekeeping of office accommodation in accordance with laid down requirements.

Procurement Contract Management and IT

• Oversee the maintenance of a NIPSO contract management database to ensure good practice and control over contract reviews, renewals and expenditure.
• Liaise with NIPSO’s nominated Centre of Procurement Excellence (CoPE – CPD) regarding participations in collaborative procurements.
• Assist the Finance, Procurement & Corporate Services Manager where necessary with procurement exercises, tenders and contract management.
• Support the Corporate Reporting and IT Officer with staff IT related queries and assist with resolving problems including liaison with IT ASSIST.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link below by Tuesday 29th October 2024.

You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

1). 3 years’ recent relevant experience of:

(i)         Providing administrative support within an office environment

(ii)        Working under pressure to successfully manage competing work priorities.

(iii)       Communicating effectively with internal and external stakeholders.

(iv)       the use of Microsoft Office packages particularly MS Word and Excel, to extract information and produce reports.

(v)        managing health and safety issues within an office environment.

(vi)       Providing support and guidance to staff to enable them to carry out their duties and ensure efficient operation of the office.2. ECDL Advanced Level or in depth experience and knowledge of Microsoft Packages including Word or equivalent

2.) Essentials skills and knowledge:

• Organisational and planning skills
• Oral and Written Communication
• Collaborative Working
• Attention to detail
• Initiative and Problem-Solving skills
• Continuous Improvement

Desirable Criteria:

• Experience of facilities management.
• Experience of finance systems.
• Experience of working in the public sector.
• Experience of providing input for briefing papers, reports and policies.
• A qualification in health and safety.

Further Details:

• Salary: £27,897 – £28,483
• Hours: 37.5 hours per week, Mon – Fri, 9am – 5pm
• Duration: Up to 6 months with possibility of extension

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link below by Tuesday 29th October 2024.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.