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Part-Time Personal Assistant

Type: Permanent
Location: Co Down
Salary: See Description

On behalf of our client, a Director and Chairman of a successful events Business, we are seeking to recruit an experienced Personal Assistant to provide support in a new Not-For-Profit organisation, running events focused on mental health. This is a part time role with flexible hours to be agreed. Office based in Saintfield County Down.

The Personal Assistant will assist with the planning, preparation and organisation of events as well as providing Administrative support. Duties will include:

·Assisting with the maintaining of office systems, including data management and filing;

·Arranging travel, visas and accommodation and, occasionally, travelling with the Director to take notes or participate in meetings or to provide general assistance during presentations;

·Making outgoing phone calls, enquiries and requests;

·Telephoning, emailing, meeting and greeting visitors at all levels of seniority; this will include celebrities and VIPS as well as sponsors and delegates.

·Maintaining complete confidentiality.

·Organising and maintaining diaries and making appointments;

·Dealing with incoming email, faxes, post and correspondence;

·Making use of social media and other electronic links and systems

·Carrying out both primary and background research and presenting findings;

·Contacting and interfacing with schools, youth groups and similar organisations;

·Producing documents, briefing papers, reports and presentations;

·Organising and attending meetings

·Preparation for meetings;

·Liaising with clients, suppliers and other Action Trauma team members.

Applicants will need to demonstrate:

·Experience in a similar role including diary management and making travel arrangements.

·Previous experience preparing reports and briefings for meetings.

·Previous experience taking minutes of meetings.

·Previous bookkeeping skills will be helpful.

·Strong word processing, Excel spreadsheet and Powerpoint skills.

·The ability to research topics, subjects etc.

·Excellent communication skills, professional and presentable.

·An understanding of social media platforms and the ability to utilize these to promote business needs.

·Be compassionate, positive, enthusiastic and self-motivated with an eye for detail.

Due to the nature of this role, the successful candidate will need to undergo an Enhanced Access NI clearance.

Hours of work will be five half days (approx. 4 hours each) per week with times to be agreed. However, you may be required to work outside the agreed hours from time to time to attend events and meetings. The ability to travel is also essential.

 

Salary offered £12.00 per hour payable at the end of each month. Holidays 21 annual and 9 statutory days per annum

 

If you are interested in finding out more about this opportunity, please send your CV in strictest confidence to Patricia in Microsoft word format by clicking on the link.

Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.


 

Key Skills

Apple Recruitment

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Apple Recruitment

References

We regularly use Apple Recruitment for temporary and permanent staff. Their consultants have taken time to understand the needs of our business and send us high calibre, job criteria specific candidates, saving us considerable time.

They are a pleasure to deal with, both professional and efficient. To date we have experienced a high success rate with the candidates supplied by them. I would have no hesitation recommending Apple Recruitment to both candidates and other businesses.

Recruitment Executive, N.G.O


Apple offer a prompt efficient service, they provide NIAS with all grades of staff and the staff concerned are always of a high standard and meet the requirements of the post. I always find the staff at Apple Recruitment Agency deal with any requirements The Trust may have in an extremely professional manner.

HR Advisor, NIAS

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