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Office Administrator (Events)

Type: Permanent
Location: Lisburn
Salary: £18,000-£20,000 per annum

 

Apple recruitment are delighted to be recruiting, on behalf of our client, for an ambitious and dynamic administrator for their horseracing, leisure, corporate and events business to deal with all operations and administrative tasks in a busy office at a premier events facility based on the outskirts of Lisburn (Not serviced by public transport so own transport is needed).

Our client is offering a salary circa £18,000-£20,000 per annum (depending on experience), Monday-Friday 9am-5pm, flexibility required during lead up to particularly busy periods. 28 days annual leave inclusive of Bank Holidays.


Job responsibilities:

Responsible for general administrative duties, including the management of our clients online ticketing software (Future Ticketing), and maintenance of supporting event spreadsheets. Assisting Management with adhoc tasks relating to marketing, hospitality and accounting. Assisting and supporting the CEO with tasks as and when required.


- Answering all incoming telephone calls and directing accordingly

- Opening and distributing incoming mail to the relevant member of the team, and organising outgoing mail for collection by Postal Sort

- Managing the company email account, forwarding emails as appropriate, responding to customer enquiries and confirming customer bookings

- Managing the online ticketing software package (Future Ticketing), updating and maintaining event spreadsheets on an ongoing basis

- Distribution all tickets for each race meeting, including the preparation of packages (e.g. punters packs).

- Maintaining stock inventory and ordering supplies as and when required

- Assisting the Operations Manager with accounting tasks and credit control as and when required

- Assisting the Hospitality Manager with hospitality requirements on the approach to race meetings

- Assisting the Sales and Marketing Director with adhoc marketing tasks, including the maintenance of the company website.

- Diary management on behalf of the Chief Executive.

- Representing the CEO at meetings as and when required.

- Management of bookings for the Board room and other site locations, and preparation of materials to support event

- Producing a range of documents including letters/emails and presentations

- Using electronic and manual filing systems with due regard to security and confidentiality (GDPR)


Essential criteria:

Graduates of a relevant degree are welcome!

·Administration experience in horse racing, sports, leisure, conferencing, hospitality or events sectors is ideal;

·Ideally, some financial or legal experience/knowledge

·Proficiency in Microsoft Office, social media and IT;

·Excellent organisational, communications and presentational skills;

·Knowledge and passion for horseracing or events;

·High energy, ‘hands on’, creative and self-motivated;

·Strong desire to contribute, learn and grow with an ambitious team.


The Administrator role offers significant opportunities and challenges to the right candidate.


Please email your CV in Microsoft word format to Aoife by clicking on the link below


Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.


Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.



Key Skills

Apple Recruitment

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Apple Recruitment

References

We regularly use Apple Recruitment for temporary and permanent staff. Their consultants have taken time to understand the needs of our business and send us high calibre, job criteria specific candidates, saving us considerable time.

They are a pleasure to deal with, both professional and efficient. To date we have experienced a high success rate with the candidates supplied by them. I would have no hesitation recommending Apple Recruitment to both candidates and other businesses.

Recruitment Executive, N.G.O


Apple offer a prompt efficient service, they provide NIAS with all grades of staff and the staff concerned are always of a high standard and meet the requirements of the post. I always find the staff at Apple Recruitment Agency deal with any requirements The Trust may have in an extremely professional manner.

HR Advisor, NIAS

Latest Headline

Hospitality Staff needed urgently Please email your CV to Stephen.crawford@applerecruitment.com and he will be in touch.

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