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Event Coordinator

Type: Permanent
Location: Co Down
Salary: See Description

Due to our client’s continued success, we are delighted to be recruiting an Events Coordinator to join their Saintfield based Marketing Agency Team.

 

This is a new post which has been created to help accommodate the company’s growth and it carries a high degree of responsibility. The Events Coordinator will be responsible for carrying out a variety of key functions:

Work with customers to gain information needed for the event for show guides/online etc.

Assist with negotiation of contracts and appointment of subcontractors, including:

  • Security, car parking and cleaning
  • Insurance, Fire precautions, First Aid and Health & Safety
  • Transport, storage and mechanical handling
  • Waste removal, Fork lift truck and other equipment hire
  • Provision of services and facilities at Show venues including power, water, A/V equipment.
  • Staff and exhibitor accommodation and travelling
  • Visitor access and parking
  • Communications equipment, Internet facilities
  • Programming, timing and scheduling
  • Catering facilities
  • Documentation, Health & Safety record keeping and filing

All team members help with the running of events which is an excellent opportunity to meet clients and helps to build a great team spirit. There are currently 4 events of the course of a year and of these may require overnight hotel stay.

As the Events coordinator you will also be responsible for:

  • Arranging the transportation of the magazine to distributors and mailing houses.
  • Manage the storage and stock of magazines together with the posting and subscription function.

Criteria:

  • Organisational Skills: This is a critical requirement and should come naturally to you. This includes the ability to plan efficiently and effectively, schedule, prioritise, communicate clearly to all stakeholders, keep on time, track and assist with the delivery of a number of projects that are running concurrently. Please demonstrate on your CV the type and size of events you have organised as well as the duties you carried out whilst organising these events. These should be events at external venues of over 50 attendees to include speakers, presenters or exhibitors. Your experience will need to be at least 1 year in this type of role.
  • IT Skills: Strong working knowledge of standard Microsoft software packages including MS Access but also have an innate interest in IT/software in general. This could be demonstrated by having some experience in network management, servers, database management e.g. SQL, website creation/management etc.
  • People Skills: Applicants must demonstrate the ability to work closely with colleagues as well as customers and sub-contractors/suppliers for each event. It is critical that you are timely, clear and concise with your interactions and correspondence. You must demonstrate the ability to negotiate and price services. You will also need to be assertive but diplomatic and empathetic.
  • Practical Skills: The successful candidate should be naturally confident in carrying out a range of practical tasks. In particular, the ability to improvise and solve problems on the spot by coming up with realistic & practical solutions that can be implemented at the event there and then.

Salary offered : £24K+ per annum.

The company operate a statutory pension scheme.

Holiday entitlement is 21 days per annum plus 9 statutory days.

Free Car parking.

Normal office hours 9am until 5pm, Monday to Thursday. Friday until 4.00.pm. However, your post is one which will require some flexibility and occasional out of hours work as necessary at our events. All extra time is either paid or taken in lieu. Lunch break half an hour. Morning and afternoon tea break.

To apply please send your CV to Patricia in Microsoft word format by clicking on the link.

Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.

Key Skills

Apple Recruitment

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Apple Recruitment

References

We regularly use Apple Recruitment for temporary and permanent staff. Their consultants have taken time to understand the needs of our business and send us high calibre, job criteria specific candidates, saving us considerable time.

They are a pleasure to deal with, both professional and efficient. To date we have experienced a high success rate with the candidates supplied by them. I would have no hesitation recommending Apple Recruitment to both candidates and other businesses.

Recruitment Executive, N.G.O


Apple offer a prompt efficient service, they provide NIAS with all grades of staff and the staff concerned are always of a high standard and meet the requirements of the post. I always find the staff at Apple Recruitment Agency deal with any requirements The Trust may have in an extremely professional manner.

HR Advisor, NIAS

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If you experience any issues uploading your CV, please forward to reception@applerecruitment.com. Thank you

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